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How to Recover Lost, Damaged, and Deleted Files and Folders in Windows 7

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  adfm's Photo
Posted Mar 17 2010 02:06 PM

It has happened to everyone. You're working on something and all of a sudden something stops working properly. Did you remember to save your work? This excerpt from Bott, Siechert, & Stinson's Windows® 7 Inside Out walks you through the process of recovering lost, damaged, and deleted files and folders in Windows 7.

It takes only a fraction of a second to wipe out a week's worth of work. You might accidentally delete a folder full of files or, worse, overwrite an entire group of files with changes that can't be undone. Whatever the cause of your misfortune is, Windows 7 includes tools that offer hope of recovery. If a file is simply lost, try searching for it using the tools described in Chapter 9, Using Windows Search. For accidental deletions, your first stop should be the Recycle Bin, a Windows institution since 1995. If you don't find what you're looking for in the Recycle Bin, your next recourse is a considerably more powerful recovery tool called Previous Versions. We explain how to use both features in this section.


Your very best hedge against losing important files is a recent backup. For detailed information about the Windows 7 Backup program, see Chapter 11, Backup, Restore, and Recovery.

Recovering Files and Folders with the Recycle Bin

The Recycle Bin provides protection against accidental erasure of files. In most cases, when you delete one or more files or folders, the deleted items go to the Recycle Bin, not into the ether. If you change your mind, you can go to the bin and recover the thrown-out items. Eventually, when the bin fills up, Windows begins emptying it, permanently deleting the files that have been there the longest.

The following kinds of deletions do not go to the Recycle Bin:

  • Files stored on removable disks

  • Files stored on network drives, even when that volume is on a computer that has its own Recycle Bin

  • Files deleted from a command prompt

  • Files deleted from compressed (zipped) folders

You can bypass the Recycle Bin yourself, permanently deleting an item, by holding down the Shift key while you press the Delete key. You might want to do this if you need to get rid of some very large files and you're sure you'll never want those files back. Skipping the Recycle Bin in this case will reclaim some disk space.

You can also turn off the Recycle Bin's services permanently, as we explain in the following section.

Changing Recycle Bin Settings

To see and adjust the amount of space currently used by the Recycle Bin for each drive that it protects, right-click the Recycle Bin icon on your desktop and choose Properties from the shortcut menu. In the Recycle Bin Properties dialog box (shown in Figure 10.1), you can select a drive and enter a different value in the Custom Size box. Windows ordinarily allocates up to 10 percent of a disk's space for recycling. (When the bin is full, the oldest items give way to the newest.) If you think that amount of space is excessive, enter a lower value.

Figure 10.1. You can use the Recycle Bin Properties dialog box to alter the amount of space devoted to the bin—or to turn the feature off for selected drives.

Attached Image


If you don't see a Recycle Bin icon on your desktop, it's probably hidden. To make it visible, right-click the desktop, choose Personalize, and then click Change Desktop Icons. In the Desktop Icon Settings dialog box, select Recycle Bin and click OK. If you use the Show All Folders option in Windows Explorer (see the section called “Navigating in Windows Explorer), you'll have access to the Recycle Bin from the bottom of the Folders pane.

If you'd rather do without the Recycle Bin for a particular drive, select the drive from the Recycle Bin Properties dialog box and then click Do Not Move Files To The Recycle Bin. Remove Files Immediately When Deleted. This action is equivalent to setting the maximum capacity to 0.

Whether the Recycle Bin is enabled or disabled, Windows normally displays a confirmation prompt when you delete something. If that prompt annoys you, clear the Display Delete Confirmation Dialog check box.

Restoring Files and Folders

When you open the Recycle Bin, Windows displays the names of recently deleted items in an ordinary Windows Explorer window. In Details view (see Figure 10.2), you can see when each item was deleted and which folder it was deleted from. You can use the column headings to sort the folder—for example, to display the items that have been deleted most recently at the top, with earlier deletions below. Alternatively, you can organize the bin by disk and folder by clicking the Original Location heading. If these methods don't help you find what you're hoping to restore, use the search box.

Figure 10.2. Sorting the Recycle Bin in Details view can help you find what you need to restore; so can the search box.

Attached Image

Note that deleted folders are shown only as folders; you don't see the names of items contained within the folders. If you restore a deleted folder, however, Windows re-creates the folder and its contents.

The Restore This Item command (on the toolbar) puts the item back in the folder from which it was deleted. If that folder doesn't currently exist, Windows asks your permission to re-create it. If no object is selected, a Restore All Items option is available on the toolbar. If your Recycle Bin contains hundreds or thousands of deleted files dating back weeks or months, this option can create chaos. It's most useful if you recently emptied the Recycle Bin and all of its current contents are visible.

If you want, you can restore a file or folder to a different location. Select the item, choose Edit, Move To Folder, and then specify the new location. (If the menu bar isn't currently visible, you can right-click the item, choose Cut, and then paste it in the new location.) Or, simplest of all, you can drag the item out of the Recycle Bin and put it where you want it.

Purging the Recycle Bin

A deleted file sitting in your Recycle Bin takes up as much space as it did before it was deleted. If you're deleting files to free up space for new programs and documents, transferring them to the Recycle Bin won't help. You need to remove them permanently. The safest way to do this is to move the items to another storage medium—a different hard disk or a removable disk, for example.

If you're sure you'll never need a particular file again, however, you can delete it in the normal way, and then purge it from the Recycle Bin. Display the Recycle Bin, select the item, and then press Delete.

To empty the Recycle Bin entirely, right-click the Recycle Bin icon on your desktop and choose Empty Recycle Bin from the shortcut menu. Or display the Recycle Bin and click Empty The Recycle Bin on the toolbar.

Restoring Previous Versions of Files and Folders

Need a time machine? With Previous Versions, you have it. This invaluable feature is a side benefit of the way the operating system now creates backup copies and restore points. With System Protection turned on (its default state), Windows creates a daily restore point that lets you roll your system back to an earlier state in the event that a new installation or some other event creates instability. (For more information, see the section called “Fine-Tune System Protection Options”) Restore points are built from shadow copies, which are essentially change logs for files and folders. Shadow copies are also created by the Windows Backup program (for more details, see Chapter 11, Backup, Restore, and Recovery). If you perform regular periodic backups, you have the Backup program's shadow copies as well as those created by System Protection.

You can't open or manipulate shadow copies directly. However, you can access their contents indirectly via the Previous Versions tab of the properties dialog box for any file, folder, or drive icon, or you can use the Restore Previous Versions command on the File menu in Windows Explorer. Using Previous Versions, you can open, copy, or restore a document or folder as it existed at an earlier point in time. This feature is a lifesaver if you accidentally delete files from a folder or want to "roll back" to an earlier version of a document you've been working on for days or weeks; if you have a shadow copy from a time before you made the deletions or changes, you can recover the earlier version by restoring individual files or replacing the folder's contents with the earlier version. (As an alternative to restoring the earlier version, you can create a copy of the earlier version of the file or folder and then compare its contents to the current version.)

The Previous Versions feature is independent of the Recycle Bin. Purging the Recycle Bin (or declining to use it) has no bearing on the availability of shadow copies.

To see what previous versions are available for a file or folder, right-click the item in Windows Explorer and choose Restore Previous Versions. The Previous Versions tab of the object's properties dialog box (see Figure 10.3) will list the available shadow copies. Select the one you want, and then click Open (to view the file or folder), Copy (to create a copy of it without changing the original), or Restore (to overwrite the object in its current state with the selected copy).

Figure 10.3. The Previous Versions feature enables you to recover a file or folder from a shadow copy saved days or weeks earlier.

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Previous versions are not available for system files or files in an offline cache. You can use the feature to restore earlier versions of uncached files on network shares, however. For more about offline caches, see the following section.

15 Replies

  LuckyMary's Photo
Posted Jan 10 2013 10:34 PM

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Data Recovery Tutorial:

* How to Recover Samsung Galaxy
* 4 Easy Ways to Fix "Memory Card Error" and Repair Corrupted Memory Card
* how to recover data when windows won't start
*How to Recover Photos From Memory Card
* How to Recover Photos, Videos and Songs from Android Phones
  ellenoir's Photo
Posted Jan 25 2013 09:48 AM

thank you very much. I'm very appreciate your information. With previous version that you explained, I can find my document again that lost in move file and folder failed.
  dennyduke's Photo
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  AdrianaBo's Photo
Posted Feb 07 2013 04:08 AM

I personally don't need these steps at present but many a times it happens that we need to know what to do when issue like this arrives. So thanks for sharing these tips with us.

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  romiyolouis's Photo
Posted Mar 22 2013 03:56 AM

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  Kinho John's Photo
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  wAmjok's Photo
Posted Jul 28 2013 10:34 PM

Recovery tools are useful,but it's more important to do regular backup to protect the precious information.

Here are some professional tools to transfer iPhone/iPad/iPod content to PC/Mac.

How to transfer and backup contacts from iPhone to PC

How to transfer contacts from iPhone to Mac, copy iPhone contacts on Mac

How to transfer or sync iPad contents to PC

How to transfer or sync iPad contents to Mac

How to transfer or sync files from iPod to PC

How to manage iPod content without iTunes on Mac
  Sunderlandgreen's Photo
Posted Aug 09 2013 01:25 AM

When you delete a file or folder from your computer, the file or folder goes to the recycle bin, a place where you can delete them permanently or restore them back to the place where you delete them.
However, once a file or folder has been deleted or emptied from the recycle bin, they will disappear from your computer disk drive permanently, to recover files emptied from recycle bin, you will need to utilize some third-party software.
  sandywenty's Photo
Posted Aug 14 2013 01:44 AM

I experienced something like that it might help you.
My USB stick was infected so when I plugged it in my antivirus spotted lots of viruses and as soon as this happened the folder (G:) appeared to be empty. But when I clicked properties from MyComputer there seemed to be 10GB of data in it.
So I traced the viruses from my antivirus to their location and observed that all my folders were hidden inside "G:\ \". So there was a hidden folder named "space" and the virus put all my stuff into that folder.
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  Edwin Foter's Photo
Posted Aug 14 2013 01:56 AM

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  Robertbrans's Photo
Posted Sep 04 2013 11:58 PM

It is very easy to recover files and folders. First, if you deleted it normally, then you should go to Recyclebin and restore it. You can use a third party software like Shift delete recovery, Pandora recovery and all. I think the best way to get the files and folders, always keep the backup of the files and folders.
  maggiecarry's Photo
Posted Oct 28 2013 10:27 PM

Hey, I think you can try this one. It will help you much.
How to Recover Deleted Files from Recycle Bin
Also, with the help of Data Recovery Pro, you can solve your problem.
read more:
How to Recover Photos Lost during Data Transfer
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  justinkennity's Photo
Posted Nov 19 2013 10:19 PM

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  AthenaBarnes's Photo
Posted Dec 13 2013 01:36 AM

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  John Marker's Photo
Posted Apr 04 2014 04:23 PM

Data recovery in Windows 7 can be safely accomplished by using Remo
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