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How to Set Up Your Calendar on Your iPad

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  adfm's Photo
Posted May 05 2010 09:38 AM

The calendar on the iPad is pretty slick. It has to be. It was designed specifically for the iPad to be a workhorse app, but setting it up might leave you scratching your head. This excerpt from Biersdorfer's iPad: The Missing Manual will explain how to set up your calendar on your iPad so you are always up-to-date.

Just as iTunes can sync bookmarks and mail settings from your computer to your slab, so it can snag and display a copy of your daily or monthly schedule on your iPad—if you happen to use Outlook on your PC or iCal on your Mac. You can also use Entourage 2004 or later by choosing, in Entourage, Preferences’Sync Services and checking the option to have Entourage share its event info with iCal. (You can sync without wires, too; see the Tip below.)

To get your life in sync between computer and iPad, fire up iTunes and then:

➊ Connect your iPad to your computer and click the iPad’s icon when it shows up in the Source list.

➋ In the main part of the iTunes window, click the Info tab. Scroll down past Contacts to Calendars.

➌ Turn on the checkbox next to “Sync Calendars with Outlook” (Windows) or “Sync iCal Calendars” (Mac). If you have multiple calendars—like for Work, Home, and School—select the ones you want to copy to your ‘Pad.

➍ In the lower-right corner of the iTunes window, click the Apply button.

➎ If your iPad doesn’t automatically start updating itself with your date book, choose File’Sync iPad. If you haven’t changed any settings but want to update your info, the Apply button in the corner of iTunes changes to Sync, and you can click that instead of going up to Menuville.

On the iPad, tap the Calendar icon on the Home screen to see your schedule unfold in glorious color. If you have multiple calendars, tap the Calendars button to select one and see its events—or you can consolidate your appointments into one uber-calendar. Use the Search box to find specific events.

Along the top of the screen, tap List, Day, Week, or Month to see your schedule for the short or long term, color-coded by calendar (Home, Work, School, and so on). Tap the Today button to see what’s in your immediate future. List view displays your scheduled events one after the other. No matter which view you choose, the iPad shows the year’s months in a bar below the calendar. Tap the triangles on either side of the bar to go forward or backward in time.
iPad: The Missing Manual

Learn more about this topic from iPad: The Missing Manual.

The iPad 2 is faster, lighter, and more versatile than its predecessor, but there's still no printed guide to using its amazing features. That's where this full-color Missing Manual comes in. Learn how to stream HD video, make video calls, manage your email, surf the Web, listen to music, play games, and maybe even do a little iWork. It's the book that should have been in the box.

See what you'll learn


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2 Replies

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  BrianSawyer's Photo
Posted May 05 2010 10:26 AM

If you keep your calendar in the cloud on Google Calendar, you can sync multiple accounts with your iPad without connecting to iTunes or your computer at all.

Go to the Settings app, select "Mail, Contacts, Calendars" and choose "Add Account...":

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Select "Other" from the list of choices:

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Select "Add CalDAV Account" and provide the following details:

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Select "Next" to sync your Google calendar with iPad's Calendar app.

If you also want to sync other shared Google calendars, you'll need to specify those within Google's iPhone Sync Settings from any web browser. Just check all accounts you want to follow:

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Your calendars should be organized just as they are within Google calendar or as you've synced them in iCal:

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  GordonMeyer's Photo
Posted May 05 2010 10:49 AM

What Brian said, but adding that MobileMe works similarly. No need to connect to your computer at all.

One tip, if you do wireless calendar syncing and iTunes-based syncing both, don't select the same calendars for both methods. You'll end up with what seems to be duplicated data. (But really isn't, you're just mistakenly syncing the same thing from two different sources.)