Putting a copy of your contacts file—also known as your electronic address book—on your iPad is quite easy, as long as you use up-to-date software. Windows users need to have their contacts stored in Outlook Express, Outlook 2003 or later, Windows Contacts, or the Windows Address Book (used by Outlook Express and some other email programs).
Mac folks need to use at least Mac OS X 10.5 and the Mac OS X Address Book, which Apple’s Mail program uses to stash addresses. You can also use Entourage 2004 or later, but you first have to link before you sync: in Entourage, choose Preferences and click Sync Services. Then turn on the checkboxes for sharing contacts (and calendars) with Address Book and iCal (Apple’s calendar program). Entourage shares the info, and Address Book and iCal sync it up.
To turn your iPad into a big glass address book, follow these steps:
➊ Connect your iPad to your computer and click its icon when it shows up in iTunes’ Source list. (If you use Outlook or Outlook Express, launch that now, too.)
➋ In the main part of the iTunes window, click the Info tab.
➌ Windows owners: Turn on the checkbox next to “Sync contacts from” and then use the drop-down menu to choose the program whose contacts you want to copy. Mac owners: turn on the “Sync Address Book contacts” checkbox. If you want to sync contact groups, select them from the “Selected groups” box. You can also choose to import the photos in your contacts files.
➍ Click the Apply button in the lower-right corner of the iTunes window.
The iPad updates itself with the contact information stored in your address book. If you add new contacts while you have your iPad plugged in, choose File’Update iPad or click the Sync button in iTunes to manually move the new data over to your tablet.
To look up a pal on the iPad, tap the Home screen’s Contacts icon. Use the Search box or, on the Contacts list, flick to the person on the left side of the screen; take a shortcut by tapping the letter tab on the outer edge. Tap the name to see the person’s details. Here are some of things you can do now:
Change the information. Need to update an address or change a phone number? Tap the Edit button at the bottom of the contact screen.
Add a photo. If you have pictures of your contacts in your desktop contacts program, the same photos should be here on the iPad. You can also add a picture to a contact from your iPad’s Photos app. Open the contact file, tap Edit, then tap Add Photo. Find the picture you want to use. Pinch and zoom to crop it to size for the address book.
Find it on the map. Tap the address to open the Maps app and see where the place is located.
Send a message. Tap the person’s email address to open up a new pre-addressed Mail message
Pass along the information. Tap the Share Contact button on the contact’s page to attach the information as a .vcf file (the format most computer address books use) and attach it to a new message.
To delete a contact, whack it from your computer’s address book and the person will disappear from your iPad the next time you sync it to your computer. To delete a contact directly on the iPad, tap it open, tap Edit, flick to the bottom of the file, and tap the Delete Contact button.
Learn more about this topic from iPad: The Missing Manual.
The iPad 2 is faster, lighter, and more versatile than its predecessor, but there's still no printed guide to using its amazing features. That's where this full-color Missing Manual comes in. Learn how to stream HD video, make video calls, manage your email, surf the Web, listen to music, play games, and maybe even do a little iWork. It's the book that should have been in the box.